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Smart Refill

Core Features

Everything built for water refilling stations — from one-click performance reports to your daily AI companion.

See App features

Core Features

Tools built for water refilling stations — so you know your customers, stay organized, and grow with less guesswork.

01

Know Your Customers

See your customers and where they are.

  • Customer locations on the map
  • See customers by area
  • Identify customers who are due or likely to need a refill
  • Customer status changes based on refill activity
  • Never lose track of a customer

Know who needs water before they run out.

Customer map

Aling Rosa
Mang Tony
Suki #482
BF Homes
River St.
Due soonActiveAt risk
02

QR Ordering

Let customers order directly from your station.

  • Customers scan your station QR code
  • Order water directly from your station
  • Orders appear instantly in your system
  • No need to rely only on Messenger or phone calls

One scan. One order. Straight to your station.

QR order portal

Smart Refill customer order QR code — scan to try

Waiting for scan…

Try QR order
03

Automated Sales & Performance

Automated sales, records, and WRS performance data — in just one click.

Generate a full station snapshot without spreadsheets:

  • Daily and weekly sales totals
  • Delivery and walk-in breakdown
  • Net profit and expense records
  • Customer activity and volume trends
  • WRS performance KPIs in one report

One click. Full picture of how your station is doing.

One-click performance

WRS report

This week · auto-generated

₱0

Sales

0

Deliveries

₱0

Net profit

Mon
Tue
Wed
Thu
Fri
Sat
Sun
04

Automated Customer Updates

Keep your customers informed automatically through email.

Smart Refill can automatically send branded emails whenever an order is updated:

  • Order received
  • Order scheduled
  • Order dispatched
  • Order completed
  • Payment or balance updates

Emails are customized with your water station's name and branding.

Stay connected with customers without manually sending every update.

Branded email updates

From your station

AquaFresh Water Station

Order received

Just now

Order dispatched

12 min ago

Payment updated

Yesterday

05

Customer Profile & Value

Know more about every customer and their history.

Each customer profile can show:

  • Order history
  • Refill frequency
  • Total purchases
  • Outstanding balance
  • Payment history
  • Customer location
  • Custom pricing
  • Last order
  • Expected next refill
  • Customer invoices

Customers can receive branded PDF invoices showing your water station's name and details.

Identify your:

  • Top customers
  • Regular customers
  • Dormant customers
  • At-risk customers

Know your customers, their history, and their value to your business.

Customer profile

AR

Aling Rosa

Top customer

BF Homes · every 8–10 days

₱0.0k

Purchases

₱450

Balance

2 days

Next refill

Order #1842 · 5 rounds · Paid
Invoice PDF · Mar 12
Custom price · ₱25/round
06

Utang & Payments

Keep track of who owes you.

  • Paid / partial / unpaid
  • Running balance
  • Debtors list
  • 30 / 60 / 90-day aging
  • Customer statements
  • Partial payments
  • Settle all
  • Payment methods

No more guessing who owes you.

Utang & collections

Outstanding

₱0

12 debtors
30d aging₱3.2k
60d aging₱1.8k
90d aging₱920

Call today

Mang Tony · ₱680 partial

07

Smart Inventory & Production

Know what you have and what you're producing.

  • Container tracking
  • Customer-assigned containers
  • Seals and supplies
  • Low-stock alerts
  • Production monitoring
  • Virtual tank tracking
  • Production vs. sales tracking

Know what you produced, sold, and have left.

Inventory & production

Virtual tank

68%

2040 L remaining

Round containers

142

Seals left

38

Prod vs sales

Aligned

08

Customized Products

Set up the water types and containers your station actually sells.

Add and manage products your way:

  • Different water types (purified, mineral, alkaline, etc.)
  • Round, slim, and custom container sizes
  • Per-product pricing for walk-in and delivery
  • Container deposits and returnable assets
  • Mix and match on every order

Your catalog, your prices — matched to how your station runs.

Product catalog

Your products

Add product

Purified · Round 5 gal

₱25 · walk-in & delivery

Best seller

Mineral · Slim 5 gal

₱28 · walk-in & delivery

Alkaline · 6.5L bottle

₱35 · walk-in & delivery

New

Container deposit

₱150 · walk-in & delivery

Returnable
Mix water types & containers on every order
09

Rider App

Keep your station connected to your riders.

The Rider App helps you and your riders stay connected without constant calls and messages.

  • Assigned deliveries
  • Delivery details
  • Customer locations
  • GPS navigation
  • Delivery status
  • Proof of delivery
  • Completed and pending deliveries
  • Real-time updates

Do less chasing. Let your riders do more.

10Coming Soon

Customer App

Give your customers their own connection to your station.

Coming soon:

  • Order directly from your station
  • View order history
  • Track deliveries
  • Manage their account
  • View balances
  • Receive notifications
  • Connect with their favorite water station

Your station, right in your customer's pocket.

11

Smart Refill AI

Your AI companion and assistant for running the station.

River AI works beside you — not just charts, but guidance you can act on:

  • Daily briefings on sales and deliveries
  • Reminders on who to call or deliver to
  • Answers about customers, utang, and trends
  • Suggestions when patterns look unusual
  • Help spotting dormant or at-risk suki
  • Plain-language insights — no spreadsheet needed

A smart assistant that knows your station and helps you decide what to do next.

River AI · your companion

River AI

Companion & assistant · online

Daily briefingCall listAsk anything

Ready to run your station smarter?

Create an account or login now to start using Smart Refill.